Summit Sideline Solutions provides attendance and roster-management tools for schools, teams, and other organizations. This policy explains what information the platform handles and how it is used.
Information we collect
Programs may enter participant names, preferred names, graduation years, email addresses, telephone numbers, group and subgroup memberships, attendance records, and optional roster details such as jersey number, position, height, and weight.
Student identification numbers are protected using a one-way keyed process. The platform does not display or store the full number in readable form after it is submitted.
Account and sign-in information
Staff sign-in is managed through Cloudflare Access and the identity provider selected by the user or organization, such as Google or Microsoft. Summit Sideline Solutions receives basic identity information needed to identify the user, including name and email address. It does not receive or store the user’s identity-provider password.
How information is used
Information is used to operate attendance events, maintain program rosters, provide reports, manage authorized users, support program administration, investigate problems, and protect the service. We do not sell personal information or use participant records for targeted advertising.
Who can access information
Access is limited by program roles and permissions. Program administrators control which staff members can view or change program information. Public self-enrollment and personal check-in links are temporary and intentionally reveal no roster.
Storage, security, and retention
Data is hosted using Cloudflare services. We use access controls, encrypted connections, audit records, and other safeguards appropriate for the service. No system can guarantee absolute security. Program administrators determine how long operational records are needed and may request correction or deletion when permitted by applicable requirements.
Schools and student information
The organization using the platform is responsible for deciding what participant information it collects and for using the platform consistently with its policies and applicable law. Students or parents seeking access to or correction of a school-controlled record should first contact the school or program.
Service providers and legal requirements
We may use service providers that help host, secure, authenticate, and operate the platform. Information may also be disclosed when required by law or when reasonably necessary to protect users, the service, or others.
Changes and contact
We may update this policy as the platform develops. The current version and its effective date will remain available on this page. Questions may be sent to summitsidelinesolutions@gmail.com.